If your small business uses a Microsoft Exchange Server, you can delay delivery of an e-mail. Here’s how you can delay delivery of all messages by having them held in the Outbox after you click Send:
^{Note: These steps were created specifically for use with Outlook 2007}

Delay delivery of a single message

1. In the message, click Options.
2. Under Delivery options, select the Do not deliver before check box, and then click the delivery date and time you want.

Delay delivery of messages to a specific person or group

1. On the Tools menu, click Rules and Alerts, and then click New Rule.
2. Under the heading Start from a blank rule, select Check messages after sending, and then click Next.
3. Under Step 1: Select condition(s) list, check the box that says sent to people or distribution list.
4. Below that box, under Step 2: Edit the rule description, click the blue underlined words (should say people or distribution list).
5. Select the contacts you’d like to delay sending messages to, then click Next.
6. Under Step 1: Select action(s), check the box that says defer delivery by a number of minutes.
7. Below that box, under Step 2: Edit the rule description, click the blue underlined words (should say a number of).
8. A little window should pop up that says Deferred Delivery. Enter the number of minutes, then click OK.
9. If you’d like to set any exceptions, click the boxes that apply. Follow the same rules as above. Click Next.
10. Under Step 1, type in a name for the rule. Make sure the box that says Turn on this rule is checked, then click Finish.